Preconstruction Coordinator

United States
Full Time
Mid Level
Preconstruction Coordinator
Power Plumbing is seeking a detail-oriented Preconstruction Coordinator to facilitate incoming bid invitations, manage project communications, and support the Estimating Department. This role serves as a central point of contact for bid-related correspondence, ensuring information is properly routed, tracked, and maintained. The Preconstruction Coordinator will also manage the company’s bid list, including all active and submitted proposals for potential projects.
Job Type: Full-time, on-site
Pay Range: $22–$31 per hour, BOE
Key Responsibilities
  • Ensure all preconstruction documentation is accurate, organized, and up to date, allowing estimators to focus on technical cost analysis.
  • Manage and maintain the estimating inbox, identify incoming ITBs, generate daily bid-approval reports, and keep communications organized.
  • Manage and track the company’s bid list, including outstanding and submitted proposals.
  • Coordinate with vendors and suppliers to obtain product specifications and pricing.
  • Maintain proper version control of drawings, specifications, and addenda.
  • Prepare internal reports for management review.
  • Respond promptly and professionally to client inquiries during the bidding phase.
  • Provide clients with timely updates on bid status.
  • Organize and maintain project folders with all relevant documents and correspondence.
  • Track and manage multiple bids and projects simultaneously.
  • Monitor preconstruction progress and proactively flag potential delays.
  • Facilitate communication between estimating, operations, field teams, and clients.
  • Maintain and update subcontractor and vendor databases, as well as RFI logs.
  • Ensure proposals are aligned with client expectations and project requirements.
  • Represent Power Plumbing professionally and positively in all preconstruction interactions.
Qualifications & Skills
  • Proficiency with Microsoft Office Suite, particularly Excel, Outlook, and SharePoint; experience with Dropbox preferred.
  • Experience using construction takeoff software such as Bluebeam.
  • Familiarity with bid and project platforms including BuildingConnected, Procore, ConstructConnect, and Pantera Tools.
  • Construction documentation literacy, with the ability to read and interpret architectural, civil, and plumbing plans, specifications, and addenda (residential experience preferred).
  • Experience organizing bid packages, tracking RFIs, managing subcontractor communications, and maintaining estimating logs.
  • Strong organizational and time-management skills with the ability to manage multiple deadlines simultaneously.
  • Exceptional attention to detail and accuracy when reviewing project documents and pricing information.
  • Strong problem-solving skills with the ability to proactively identify issues and contribute to effective solutions.
  • Excellent written and verbal communication skills for collaboration with internal teams and external partners.
  • Prior experience in office coordination or a construction-related role is highly valued.
What We Offer
  • Competitive compensation.
  • Generous vacation and benefits package.
  • Annual performance-based bonuses.
  • 401(k) with employer match.
  • A supportive, family-oriented work environment.
Power Plumbing is more than a workplace—it’s a community where you can grow and thrive.
Become a valued member of the Power Plumbing team—Apply Today!

 
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